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My Toolbox

Hardware

  • Apple iPhone 11
  • Apple Macbook Pro 2019
  • Apple iPad 6th gen
  • Apple Watch SE
  • Apple Airpods 3 / Bose QC35 II
  • Crumpler Vis-a-Vis Backpack
  • Bellroy Tech Kit / Laptop Sleeve

Personal Software Stack

Browser

I use Google Chrome, set up with different profiles for each role of my life (generally mapped back to an organisational email). Lots of extensions too (my personal favourite is Wappalyzer). Chrome is then used to access most other sites and apps below.

Personal Messaging

I use Texts.com to aggregate messages across WhatsApp, Signal, Messenger, Instagram, LinkedIn and Telegram (which is my favourite of the platforms).

Professional Communication

For my emails, I use Gmail to view my personal and work emails. We use Slack for team comms.

Calendars

I use Cron to access my Calendars, which are Google Calendars for both personal and work.

Task Management

At the moment, I use a bunch of stuff to track tasks. This is the pain point of the whole setup.

Here's a list of task software I've tried using in the past:

  • Todoist (what I still use the most)
  • Things 3
  • Trello
  • Asana
  • Basecamp
  • ClickUp
  • Google Tasks
  • Apple Reminders app

Contacts

I use Google Contacts syncing on my iPhone/Mac to manage all my personal contacts. It's an often overlooked part of your stack but makes multi-device/new devices a breeze to get going.

Files

Google Drive holds all my files, for work and personal use. I use Docs, Sheets and Slides (my favourite part of Google Drive is the docs.new quick link.)

Meetings/Calls

Google Meet is my video calling platform of choice. Zoom when someone sends me a Zoom invite. I resent Microsoft Teams.

Notes

I use Notability to jot down ideas and take quick notes in meetings. I use Obsidian for storing notes and networked thoughts. It's where I create different playbooks/lists for things as I'm learning, and everything is stored on my Google Drive as markdown files.

Passwords

I rely on 1Password to keep me safe in my online world. I use it to hold logins, sensitive data (like credit card details) and it also handles two-factor auth.

Consuming content

I use an app called Mailbrew, which sends me a daily email digest of all my favourite parts of the internet - newsletters, podcasts, tweets, products, news etc. - all in one place, without the "noise" and scrolling of feeds.


How I'd set up a digital business

If I had to choose a stack of tools for a digital business, this is what it would look like. Naturally each business has different needs, but this is my generic, go-to stack.

Google Workspace

  • for email (mainly external comms) with Gmail
  • for calendar with Google Calendar
  • for files with Google Drive (plus Docs, Sheets and Slides for creation)
  • for meetings with Google Meet

Integrated with

Slack - for internal comms
Loom - for async video sharing
Notion - for internal knowledge/wiki
Clockwork - for optimising team time/focus
Hugo - for meeting notes
Chorus.ai - for recording/improving calls
HubSpot - for contacts/CRM
Process Street - for internal procedures/process
Asana/ClickUp - for task/OKR management
1Password for Teams - for access management
Xero - for accounting/payroll

Website would be first on Squarespace (quick time-to-market) and then on Webflow/JAMStack for when things get serious.

Other Businesses