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My Tools

Hardware

  • Apple iPhone 11
  • Apple Macbook Pro M1
  • Apple iPad 6th gen
  • Apple Watch SE
  • Apple Airpods 3 / Bose QC35 II
  • Crumpler Vis-a-Vis Backpack
  • Bellroy Tech Kit
  • Tile trackers

Personal Software Stack

Software Principles

No local data. I'm a big believer in the cloud. I choose software based on its ability to travel across devices, with data in the cloud. I want to design my software stack so if my phone gets stolen, I don't lose anything on it — and I can drop right back into my stack when I get a new device.

APIs are great. I look for tools that have APIs and are open to cross-platform connectivity.

Browser

I use Arc (beta) which is built on Chromium but with a completely reinvented browser UI/UX. I use lots of extensions too (a personal favourite is Wappalyzer).

Task Management + Calendar

I use Akiflow (beta) to manage my tasks and time in one place. Google Calendar is my preferred calendar view on Mobile.

Knowledge Management

At the moment I'm using Reflect to capture my daily thoughts and build out a knowledge graph on a variety of topics.
ie. here's some notes from a chat I had with a mate at lunch, or here's some thoughts I had in the shower

I use Notion for my 'playbook' on the different areas of my life.
ie. here's how I run my weekly review, or what my nutrition plan is

Habit Tracking

I use Timestripe as a lite habit tracker, which I reference during my weekly review to see how I went with my habits/actions each week. It's purposefully simply, and has some neat features to remind you of your mortality too (like a life calendar).

Consuming content

I use the Readwise Reader app (beta) as my read-it-later app to capture links and highlights from across the web. I combine this with their main Readwise app which uses spaced repetition principles to keep those articles, books, Tweets, podcasts, videos etc. top of mind.

I use an app called Mailbrew, which sends me a weekly email digest of all my favourite parts of the internet - those readwise highlights, ProductHunt lists, Twitter roundups + calendar, weather, news etc. - all in one place, without the "noise" and scrolling of feeds.

I use Literal as my virtual bookshelf/reading tracker.

Personal Messaging

I use Texts.com (beta) to aggregate messages across WhatsApp, Signal, Messenger, Instagram, LinkedIn and Telegram (which is my favourite of the platforms).

Professional Communication

For my emails, I use Gmail to host & access my personal and work email. We use Slack for team comms.

Contacts

I use Google Contacts syncing on my iPhone/Mac to manage all my personal contacts. It's an often overlooked part of your stack but makes multi-device/new devices a breeze to get going (see software principles above).

Files

Google Drive holds all my files, for work and personal use. I use Docs, Sheets and Slides (my favourite part of Google Drive is the docs.new quick link.)

Meetings/Calls

Google Meet is my video calling platform of choice. Zoom when someone sends me a Zoom invite. I dislike Microsoft Teams.

Passwords

I rely on 1Password to keep me safe in my online world. I use it to hold logins, sensitive data (like credit card details) and it also handles two-factor auth, Google logins etc.

Music

I'm a Spotify guy.

Finances

I use Up as my bank of choice. It allows me to run some pretty custom automations with transfers, payments, splits etc. and has an API too. I use Pearler to do some boring, long term investing.


How I'd set up a digital business

If I had to choose a stack of tools for a digital business, this is what it would look like. Naturally each business has different needs, but this is my generic, go-to stack.

Google Workspace

  • for email (mainly external comms) with Gmail
  • for calendar with Google Calendar
  • for files with Google Drive (plus Docs, Sheets and Slides for creation)
  • for meetings with Google Meet

Integrated with

Slack - for quick internal comms
Threads - for internal discussions/decisions
Loom - for async video sharing
Notion - for internal knowledge/wiki
Clockwork - for optimising team time/focus
Hugo - for meeting notes
Chorus.ai - for recording/improving calls
HubSpot - for contacts/CRM
Process Street - for internal procedures/process
Linear - for software delivery management
ClickUp - for task/project management
Tability - for OKRs/KPIs management
1Password - for password/access management

Website would be first on Squarespace/Carrd (quick time-to-market) and then on Webflow/JAMStack for when things get serious.

Other Businesses


Last updated 7th September 2022.

This toolbox is always evolving, however I try to stick to a 90 day testing period with new tools (too much meta/system optimisation gets in the way of the real work).